Priority and Productivity Management using Microsoft Outlook 2007

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Duration: 1 Day Overview: Time Management is a misnomer. Individuals need to effectively organise ‘themselves’ within a given time period in order to gain greater productivity and minimise stress. Microsoft Outlook 2007 provides a variety of different tools to help individuals increase their productivity and assign priority to items. The New Horizons Priority and Productivity Management using Microsoft Outlook 2007 Program teaches participants the fundamentals of time management, whilst practically applying the theory to Microsoft Outlook 2007. Pre-requisites: Before attending this course, students must have: Outlook 2007 - Level 1 or equivalent skills/knowledge. Key Participant Benefits: Accomplish greater productivity by integrating important time management concepts with Outlook 2007 Accomplish greater productivity through prioritisation Increase satisfaction by getting the big tasks done Decrease stress by getting in control Key Business Benefits Presents a more efficient business image to customers Boosts an individual’s productivity and increases their likely retention in the company through increased performance satisfaction Increases revenue potential through greater efficiency Increases staff retention by reducing stress on individuals At Course Completion: Participants will leave the course with a certificate of attendance and an individualised action plan to help support next steps on return to the workplace. More importantly you will have developed skills and knowledge to become: More productive Better able to manage multiple tasks More confident and comfortable with Outlook 2007 Less stressed and feeling more in control Better able to manage interruptions, both technological and people Outline: Expand All Lesson 1: Time Management Overview The Benefits of Managing your Time Setting Goals Guidelines for setting Goals Priorities Keep a Time Log The To-Do List Lesson 2: Using Outlook 2007 to Prioritise Customising the Outlook environment Manage your E-mail Creating an effective filing system How to process E-mail Colour Categories Rules and Alerts Sorting E-mails Organise using Colour Lesson 3: Time Management Plans & To-Do lists The Four D’s How Much Time Does Planning Require? Time Management Plan Lesson 4: Using Tasks in Outlook to build your To-Do list Flags and the To-Do List Creating Tasks in Outlook Managing Tasks in Outlook Assigning Tasks to Others Lesson 5: Productivity Conducting Productive Meetings Controlling interruptions Lesson 6: Increasing Productivity using Outlook Cleaning up your calendar A well organised calendar Scheduling Meetings Share Calendar Instant Search Insert Quick Parts Use Voting Buttons to keep track of responses Turn off notification devices Manage Junk E-Mail Review: Assembling the Toolbox Creating an Action Plan Evaluate the Time Management Process