This one-day instructor-led course provides students with the knowledge and skills to implement, adjust or use the Expense Management module of Microsoft Dynamics AX 2009. The training course covers setting up the expense management module, creating, approving and posting expense reports and cash advances, the use of tools during expense entry, configuring workflow, importing credit card transactions, per diem expenses and project related expenses. This course uses both the Rich Client and Enterprise Portal user interfaces.
Target Audience:
This course is intended for both professionals that are implementing the expense management module as well as end users of the module.
Pre-requisites:
Before attending this course, students must have:
A working knowledge of the navigation and use of Microsoft Dynamics AX
A working knowledge of the use of general ledger and accounts payable in Microsoft Dynamics AX
If students wish to understand project expense reports then it is desirable that they have some knowledge of the projects module.
At Course Completion:
After completing this course, students will be able to:
Describe the purpose and benefits of using Expense Management module in Dynamics AX 2009.
Describe the workflow for creating and approving expense reports.
Setup basic data required to use the expense management module.
Enter expense reports on the enterprise portal.
Learn the options available for each expense category.
Use expense report tools hotel itemizer, split expense, add guests and attach receipts.
Understand how to work with personal expenses.
Approve expense reports.
Understand workflow terminology.
Setup workflow configuration.
View workflow comments.
Understand the different expense payment methods.
Reimburse employees through the accounts payable module.
Add imported credit card transaction to an expense report.
Import credit card statements.
Setup expense categories for use in projects.
Enter project expenses.
Setup project validation policies.
Understand the setup of base data and parameters required for per diem calculation.
Enter per diem transactions on an expense report.
Understand the workflow of cash advance processing.
This module introduces the Expense Management module. It provides an overview of the complete process from creation to posting of an expense report. It also covers the basic setup required to use the expense module.
Lessons
Expense Management Process Flow
Setup required for report header fields
Setup required for report lines
General setup and parameters
Lab : Full expense report process flow – creation, approval, posting.
Lab : Create an expense category
Lab : Define expense policies
Lab : Setup delegates
Lab : Add additional fields
Module 2: Working with expense reports
This module goes into detail of creating, approving and posting expense reports. It covers the various expense category requirements and tools available within the expense report.
Lessons
Expense report list page in Enterprise Portal
Creating expense reports
Adding expense transactions and expense categories in detail
Expense report tools
Approving expense reports
Posting expense reports
Lab : Create an expense report
Lab : Adding expense transactions
Lab : Using expense tools – guests, hotel itemizer, splitting expense
Lab : Submit for approval
Lab : Posting options
Module 3: Workflow configuration
This module covers the setup and configuration of workflow which is an integral part of the expense management module.
Lessons
Workflow terminology
Workflow templates
Workflow configuration
Workflow instances
Workflow comments
Lab : Add an approval step to an existing workflow
Module 4: Payment methods
This module covers the advanced aspects of payment methods including reimbursements and imported credit card transactions.
Lessons
Employee methods of payment and reimbursement
Vendor methods of payment
Imported credit card transactions
Lab : Posting employee method of payments and reimbursement
Lab : Adding imported credit card transactions to an expense report
Lab : View credit card transaction history
Lab : Import a credit card statement
Module 5: Project expenses
This module describes how to use expense management to post expense transactions to a project.
Lessons
Setting up expense categories for posting project transactions
Adding project expenses to an expense report
Project expense policies
Lab : Enable an expense category for posting project transactions
Lab : Add a project expense
Lab : Setup project expense policies
Module 6: Per diems
This module covers setting up and using per diems.
Lessons
Per diem setup
Adding per diems to an expense report
Lab : Setup Per diem locations
Lab : Setup per diem rates
Lab : Setup per diem partial day reductions/increases
Lab : Adding a per diem to an expense report
Module 7: Cash advances
This module covers cash advances.
Lessons
Cash advance setup
Creating a cash advance request
Approving a cash advance request
Posting a cash advance request
Applying a cash advance to future expense reports
Returning a cash advance
Lab : Create a cash advance request
Lab : Approve a cash advance request
Lab : Apply a partial cash advance to an expense report
