How to add Promoted Links to your site

 Aug 07, 2019

How to add Promoted Links to your site

 

Step by Step Instructions

 

A quite useful usability feature that I highly recommend for your SharePoint sites is called Promoted Links. It is a great way to make it more user-friendly for your end users and break away from stale out of the box look bullet pointed feel.

If you are interested in learning more about SharePoint, make sure you check out the SharePoint training we have available for you.

 

What are SharePoint Tiles or SharePoint Promoted Links?

 

SharePoint Promoted Links Web Part is essentially a list of graphic icons you link to URLs for easy access to certain functions. For example, in the screenshot below, SharePoint Promoted Links are used to link images to certain document libraries. The user can obviously still click on those libraries via regular means (i.e. Quick Launch or Site Contents), but it is a powerful visual aid to click on icons. 

 

How to setup Promoted links

 

Setting up SharePoint Tiles is quite easy. First, you need to create/add a web part to your site. To do this, go to Site Contents, Add an App, and choose Promoted Links Web Part).

                         

While in Site Contents, click on the web part to configure it. You will get this unfriendly statement below, but that is obviously because you have yet to configure it first.

Click on All Promoted Links View (you can also get to this view via List Settings on the web part configuration ribbon. This will open up a list where you configure your SharePoint Tiles. Essentially, on every row, you need to associate your icon to a URL it will point to.

 

To add a new icon, click New Item (this works just like any other list or library). Now fill in the form: 

 

  • Title Field: On the Title field, fill out the title of the icon. This title will be layered over the image/tile, so it has to be really descriptive of what it is for. For example, if this icon points to your Policies Library, you type in POLICIES. If the icon is meant to add a new request in Help Desk, you will type in ADD NEW TICKET.

 

  • Background Image Location: Here you specify the location/source of the image that resides in your SharePoint environment. It can physically reside in any library, but I recommend putting it under Site Assets or Site Images web, so that it is not accidentally deleted by anyone. Few notes about specifications of the image:
    • Best if you use PNG (transparent) graphic file
    • Image needs to be square in size
    • Optimal size is 150 px X 150 px. SharePoint is very picky about image size, so make sure it is 150 px X 150 px to avoid issues
    • Once uploaded to image library of your choice, note image URL and paste it in the respective field in Background Image Location. The description of URL is optional, you can leave it blank 

 

  • Description: This is the description that appears when user hovers over the icon. It can provide additional description of what the icon/action is about. For example: Employee Handbook, Policies & Procedures

 

  • Link Location: This is where URL where user will be taken once he or she clicks on an Icon. You can also type in the description just below it, but once again, that is optional.

 

  • Launch Behaviour: Launch behaviour tells SharePoint how URL will be opened. You can choose from few different options, but I usually leave a default “In page navigation)

 

  • Order: Order is a numeric value that lists all icons in order from left to right. For example, if you assign 1 to tile 1, 2 to tile 2, tile 1 will appear first, and tile 2 will appear 2nd from the left in a row of icons.

 

Once all is set and done, go to the site where you want to add your cool icons. Edit the page and insert the Promoted Links web parts, just like any other web part. Make sure to select Tiles view and here you have it – a nice and user-friendly interface for your SharePoint site!

 

Figure 1: Default Promoted "Get Started"" Links

 

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About the Author:

Alice Antonsen  

Alice is one of New Horizons’ most experienced Desktop Applications trainers. She is qualified with a Diploma of Business (Computing) and a Diploma of Information Technology. Since joining New Horizons in 2006, Alice has achieved the prestigious status of a certified Microsoft Office Master and for the past 4 years, has been placed in the Top 25 Desktop Applications trainers for New Horizons Worldwide. Throughout her career, she has gained a wealth of knowledge and experience in providing training to individuals and groups of varying skill levels. Alice delivers each training session with great care and consideration ensuring each one is tailored to the learning needs of her students.

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