Working with Styles - Part 4

 Sep 08, 2016

Previously on Word Styles we looked at changing the Style attributes of the Normal Style and Heading Styles that would mean a company font theme can be applied to new documents, whilst the subheadings of a company document can contain company Styles. This will result in a consistent font theme made over company documents. This time we will look at creating new styles over a document that will create, in effect, a company style guide.

With the Normal Style and Heading Styles now contain the company’s font attributes we will now create a Title Style and Paragraph Style as part of this Style Guide. Select the title words and format the selection that ultimately form our Title Style. By selecting the third drop-down arrow on the right of the Styles gallery and below the presets select Create a Style.

In the Create New Style window give this a Title name and if required by selecting the Modify button below to enter the dialogue box launcher to refine the attributes of this Title Style. The style is now stored in the Style gallery across this template where you created it.

As the Title Style is saved in the Styles gallery in this template you can continue to use the company’s styles over this template. To build on this Style guide we can also create more styles such as subheading styles and paragraph styles that would automate the formatting and ensure consistent font theme of the document.

Select a subheading and once again format it with the attributes that forms a subheading and from the settings below the Styles gallery select Create a Style (note: by changing the default attributes of Word’s Heading styles as explored in our previous blog that will enhance the company template with the Navigation pane). Do the same with a selected paragraph however, apply to the selection paragraph attributes such as first line indent and alignments and then save to the Styles gallery.

Now that the company Styles including modified Heading Styles are stored in this template we can apply these styles over the text in the document.

Be sure to have a look at my other posts in the Working with Styles series.

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About the Author:

Keith Ching  

At New Horizons Keith delivers Microsoft Office, Sharepoint and Adobe/ Graphic Design training to corporate Australians. Because of his proven ability to build rapport with Clients, Keith has been engaged on training projects that have required expertise outside of the traditional instructing role.Keith also enjoys sharing his knowledge with others, in particular in educating students who contribute to our local ICT industry and economy. In doing so Keith has delivered high quality training to over 4000 students at an average of 92%.In a competitive industry which constantly changes, Keith has a unique skill set which is up-to-date with the latest technology combined with being able to communicate this technical knowledge in a way that students relate to in an engaging, clear and concise manner.His passion in IT and Art and Design has resulted in several recognised qualifications which are a reflection of his creditability by peers and industry.

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